Contracts Analyst

Job Summary

This position will provide technical/analytical and functional support in the area of construction management processes for the contracts managed by the Manager-Inside Plant Construction and Manager-Outside Plant Construction. Responsible for forecasting, monitoring and analyzing contractor activities with respect to their progress as reported by the field and assigned Sr. Construction Supervisor. Works with Construction Supervisors and Sr. Construction Supervisors to evaluate contractor work and invoice requests, identifies invoice discrepancies and takes corrective action with contractors. Develop, coordinate and maintain status reporting for the financial aspects of projects within the overall portfolio of contracts managed by the Manager-Construction Management.  Ensure compliance with TD-CM-001-0001, “Construction Management and Contract Administration”, TD-CM-001-0002, “Invoice Management”, and the Work Directive Process.

Job Responsibilities

• Responsible for managing, scheduling, monitoring, and billing any Contractor activities in the assigned areas.  Develops, with the assistance of an assigned project team, the necessary specifications, bid documents and strategies for all necessary Contractors.
• Participate in contractor procurement process, pre-bid site visits/meetings proposal review and pre-award meetings with successful bidders.
• Assists in defining the scope of work and with the assessment of qualifications/technical/safety abilities of bidding candidates in RFP’s
• Provide specification and contract interpretation to contractors.
• Work with Sr. Construction Supervisors and Contract Management to review and approve contractor work progress/milestone documentation for invoice processing.
• Proactively monitor spend against purchase order to assure project is within the approved contract amounts and signal the potential need to increase a purchase order value to the Project Manager.
• Maintain a Change Order Log for any unforeseen changes in field conditions or work scope- ensure timely submittal of supporting documentation for Work Directives from Construction Supervisors and Sr. Construction Supervisors.
• Assist with invoice validation for lump sum/milestone payments:  schedule milestones and quantities as outlined in the contract. Reviews and processes contractor invoices for payment by comparing field reports of installations to units billed, actual man-hours vs. invoiced man-hours and percentages completed vs. percentages billed.
• Monitor contractors performance. Resolves contractor-billing disputes. Review contractor documentation on extra work and for claims negotiation.
• Upon receiving the contract purchase order and the construction schedule, develop a cash flow for the duration of the project.
• Develop a monthly forecast for each project under construction after reviewing progress with the Construction Supervisor and Sr. Construction Supervisor. Provide the monthly forecast to the assigned Project Manager and Manager-Process and Operations.
• Accrual: review invoicing to date and update the forecasted progress through end of month which will be the basis for contract accruals. Expedite contractor invoicing to minimize amounts in monthly accruals and re-accruals.
• Ensure contractor invoices have adequate supporting documentation, and work directives are submitted meeting all process requirements.

Job Specific Qualifications

• Bachelor’s degree and a minimum of 2 years of experience in financial analysis, accounting or contract administration preferably in the construction industry with exposure to construction accounting, or Associate’s Degree with a minimum of 4 years of experience in financial analysis, accounting or contract administration preferably in the construction industry with exposure to construction accounting.
• Proficiency in Microsoft Office products (Excel and Word) and possess the ability to quickly learn new systems and applications.
• Experience in fact finding including knowledge and understanding of where to find and how to present relevant information.
• Experience using project/contract management systems to understand and analyze data. Operating experience working with SAP.
• Strong administrative skills for effective monitoring of contractor progress, cost control and contractual interpretation matters. Ability to effectively interface and communicate with people at all levels and across organizations.
• Strong organizational skills and strong personal accountability to deliver performance excellence. Must be detail oriented
• Department of Energy's regulation 10 CFR 810 is required.

Desired

• Knowledge of PSEGLI’s business operations, company policies and practices.
• Knowledge of TD-CM-001-0001, “Construction Management and Contract Administration”, and TD-CM-001-0002, “Invoice Management” and Work Directive Process.
• Knowledge of business operations, policies, and practices. Knowledge of transmission, distribution and substation construction practices, Construction Standards, work methods, labor agreements, electrical equipment, vehicles, tools, and understanding of corporate finance & budget practices is preferable.
• Experience in reading, interpreting, and managing project and program schedules. Experience in reading drawings, one-line diagrams